Vacancy: Mi-Space Project Administrator
Are you looking for work?
Did you know Mi-Space is recruiting in the local area?
Mi-Space are currently carrying out the works needed on our Pinehurst and Stratton 'Tin house' properties and part of the Midas Group.
The salary is £16,000 -£18,500 dependant on experience and a permanent position.
Construction Project Administrator Midas Group is one of the largest independent property services groups in the UK. They have offices throughout the south west region and south Wales that deliver our specialist services in: Construction, Retail, Affordable Housing and Developments (Mi-Space).
The Project Administrator role sits within our Mi-Space Asset Management division and will be based on site in Swindon. Asset Management specialise in planned maintenance and the refurbishment of affordable housing. The Midas vision is to be widely acclaimed for industry leading performance and customer service. We are committed to improving and developing our people. We aim to be the employer of choice: recruiting, retraining and developing the best people in the industry.
A quick overview: You will assist the Operational Hub lead with the organising, coordinating and delivery of Internal and External works programmes. To include scheduling of resources, programme updates, allocation of appointments and properties, project reporting and service delivery.
A bit more about the role
•Plan weekly activities for pre work surveys and attendees.
•Organise daily allocation of site team to deliver programme requirements
•Co-ordinate the activities of sub-contractors/trades to ensure work is carried out efficiently and allocation informed to residents
•Maintain and back up the Pre works Master spread sheet and Master workbook
•Support project teams with IT and reporting functions
•Update client portals where required and provide progress information
•Act as Super User for Oneserve
•Collate and update all Handover documentation and records
•Collect and collate all information required for H&S files
•Organise production of H&S file
•Act as a central point of reference for internal & external queries
•Assist Project Manager in maintaining and updating both Mi-space and sub-contractor training records and certification.
•Data entry and maintenance of relevant project sections of Alchemy
•Co-ordination, administration and minute taking of relevant meetings
•Communicate with clients and third parties in Midas Group Ltd best interests at all times.Manage client expectations and report against customer specific measures - assist Project Manager to deliver against project KPI’s (CCS, H&S, CSAT etc.)
•Ensure all actions and activities achieve industry leading performance and customer service
•Excellent telephone manner
•Excellent IT skills including Excel and Word
•Excellent verbal and written communication skills
•Attention to detail
•Team working Qualifications & experience
•Good track record of working in a multi-disciplined, fast paced role
•Ability to work to deadlines and prioritise workload accordingly
•High accuracy levels and attention to detail
•Comprehensive knowledge of job management systems and/or Microsoft Office packages •Able to exercise discretion & high levels of confidentiality
•Previous maintenance experience preferred but not essential
What we offer:
•25 days holiday
•40 hours per week Monday to Friday
•Single PMI (Private Medical Insurance)
•Pension - 5% contributory (matched)
•Free parking on site
•Other industry leading benefits
Midas Group Ltd is committed to equality of opportunity for all, and to removing barrier to equal opportunity. Midas Group Ltd fully recognises and accepts its responsibility to ensure that there is no discrimination on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. All individuals will be treated solely on their merits as employees or applicants for employment.
Alternatively you can write to them with your CV and covering letter, or indeed visit them in person at Mi-Space site office - 32 The Circle, Pinehurst, Swindon, SN2 1QR